Administrative Assistant

Location: Johannesburg

Please send your CV to Michelle - kindo.m@abcworldwide.com

Our client is a leading food technology company focused on the flavoring and processing of meat and plant-based “meat” products.

KEY RESPONSIBILITIES

General Administrative Tasks

• Office management and administration
• Telephonic query handling (Via WhatsApp), client liaison, assistance, problem solving and follow-up
• Presentations and reports
• Reference list of equipment
• Negotiate pricing with Overseas Supplier
• Negotiate pricing with Local Suppliers
• Updating the quoting system with new machinery and updating pricing when Price Increases are applicable.
• Supplier communications regarding Specs, Orders and new quotations.
• Procurement process assistance and administration
• Quotations management and related record keeping and administration
• Diary management and planning

Customer Orders

• Follow-up with the rep/customer for signed order and proof of payment of deposit. Equipment can only be ordered once a deposit has been received
• Prepare Indent and send to Shipping/Procurement

CGI Equipment List

• Monitoring the CGI equipment list to make sure that as equipment arrives it is moved around in good time to meet with promised delivery dates
• Follow up with the warehouse to ensure that equipment is moved as requested
• Arrange with the workshop for a technician to do the installation
• Arrange with the warehouse to deliver equipment
• Ensuring that files are up to date for Accounts to invoice – including serial numbers

REQUIREMENTS / KNOWLEDGE

• 5 + years’ experience
• Bilingual (English and Afrikaans

QUALIFICATIONS

• Grade 12